7 Checklist

Several useful steps, or decision-points, in implementing an LCCD distribution program can be summarized in the following “checklist.”

Coordination
LCCD projects are usually a collaboration between the ministry of education and other partners such as NGOs, international donors and the private sector. Who will participate in the project? Who will take overall implementation responsibility, including integration of pedagogical questions, dealing with LCCD vendors, handling technological issues, coordinating transport and delivery and liaising with schools and volunteer groups? This step involves answering these threshold questions.

School Designations
Which schools will participate? How many students and teachers will be involved? Do the schools have electricity? What languages are spoken? What is the transportation situation? Are parents supportive?

Finance
Where will funding come from? How much are import duties and taxes? Should a tendering process be used? How much of the project should be outsourced?

LCCD Selection
What are the requirements for the LCCD (e.g., operating system, applications, battery life, national language interface, keyboard, etc.)? How much does it cost? What kinds of discounts are available? What kind of support network (e.g., content, training manuals, etc.) are available? What kind of warranties can be obtained? What kind of battery re-charging and plug configurations are available? Should LCCD selection be tendered?

Networking
Is networking capability needed for the project? Do schools have access to the Internet? What kinds of connectivity options are available (e.g., dial-up, DSL, WiMAX, 3G/4G mobile, VSAT)? Is mesh networking needed? What are the costs of networking (e.g., installation of network adapters and routers, recurring service costs)? Can local telecommunication operators or ISPs assist with networking? Are firewalls needed for content control?

Transport and Distribution
How far is the country from the LCCD manufacturing location? What is the lead time for manufacturing the LCCDs? How will the LCCDs be transported ( e.g., by air, by ship, etc.)? What are customs formalities and how long is the delay? How will the LCCDs be distributed within the country? What is the deployment schedule?

Content
What education content is needed to support teaching? What content comes with the LCCD? What content is available through the LCCD support network? Is it free? How easy is it to convert existing national content for use on the LCCD? Will new, nationally developed content be needed? Is content documentation available? How will free content be downloaded from the Internet and distributed?

Servers and Peripherals
Will servers be used? What kind of computers will be used for the servers? How much additional disk space is needed? What kind of peripherals (and how many) will be needed (e.g., printers, scanners)? Should servers be included in a tender? Should server support be outsourced?

Electricity
How will LCCDs be recharged (e.g., on-grid or off-grid electricity)? Will universal power supply (UPS) backup be needed? What is the recurring electricity cost?

Training
How will teacher training be implemented? What will be taught? What are the logistics (e.g., centralized training or training on-site)? What kind of documentation will be needed? Should training be outsourced and/or included in a tender? Do the LCCDs themselves have training modules? Is student training necessary? If so, the same questions apply.

Support and Maintenance
How will the project be technically supported? Should support be outsourced and/or included in a tender? What is the maintenance procedure? How will students and teachers be trained in routine maintenance and troubleshooting? What stock of inventory should be maintained for spare components or replacement? What is the procedure for sending LCCDs for repair? How will equipment be recycled?

Monitoring
How will the project be monitored and evaluated? Who will carry out the monitoring and evaluation?


Table 7-1: Project responsibility checklist

Government

Vendor

International agency

  • Coordinate all the parties concerned within the country;
  • Nominate a national project coordinator responsible for coordination with the education ministry and all other partners;
  • Exempt duties and/or tax for the devices;
  • Identify schools to receive the devices;
  • Arrange for local transportation of the devices from the port of entry to the designated schools;
  • Provide supporting infrastructure (including electricity), Internet connectivity, as well as printers, scanners, additional memory devices and servers as required at local sites and provide IT specialists to install networks in the targeted schools;
  • Create awareness and organize community learning and information exchange campaigns including meeting at all schools with teachers, students and parents to build their support for the project;
  • Keep other partners informed;
  • Translate donated training materials into local languages as required;
  • Identify a team of IT specialists to participate in the technical maintenance and support training to be provided by the vendor so that local IT specialists will be able to maintain and support the devices.
  • Assume responsibility for software upgrades as required.
  • Donate devices, including any necessary adaptations for use in beneficiary country (e.g., operating system, national language keyboard, pin configuration, etc.) and reasonable warranties;
  • Cover shipping costs of the devices, including packing for export, shipping charges, airfreight or vessel charge and insurance from the originating country to the port of entry;
  • Contribute human resources to provide training and support to teachers in the target areas where the devices will be delivered;
  • Provide an IT expert to provide service and support to each participating country for at least 6 months;
  • Provide initial trainer(s) and training materials on the maintenance of the devices so that each participating country can train national IT experts to repair and maintain the LCCDs;
  • Provide trainers, training materials and training sessions for teachers and students on use of the devices, peripherals and content.
  • Coordinate with other partners to identify applications and content-related requirements to be included in the devices;
  • Support local training by underwriting expenses, making arrangements for training at local/regional training institutes, etc.
  • Negotiate, through the project coordinator, signed agreement with the beneficiary country to ensure its commitment to the project;
  • Conduct an evaluation of the pilot phase of the project and identify areas for improvement;
  • Following the evaluation of the pilot phase, assist the beneficiary country to design a comprehensive national LCCDs in schools program and assist the beneficiary country in launching public tenders for the provision of LCCDs;

Table 7-2: Feature Comparison of Low-Cost Computing Devices for Students - Laptops

xo-1.75 (OLPC)

Classmate (Intel) 211

Eee (ASUS)

Dimensions

245×230×30.5mm

10.6 x 8.2 x 1.2 "

262 x 180 x 22 mm

Weight

< 1. 5 Kg

3.5 pounds

1 Kg

Battery life

22.8 Watt-hours (LiFePO4)
About 4.3-6 hours depending on battery and assuming 3.81 Watts 212

Up to 10 hours (6-cell)

Up to 5 hours (3-cell)

CPU

Marvell 800 MHz

Intel 1.6 GHz

Intel 1.6 GHz

USB ports

3

2

2

Form factor

Convertible laptop with pivoting, reversible display

Clamshell

Clamshell

Random Access Memory

512 MB or 1 GB

Up to 2 GB

Up to 2 GB

Storage

4 GB

Up to 320 GB HD or up to 128 GB SSD

320 GB HDD

Operating system

Sugar (Linux-based)/
(Windows XP also available)

Windows 7 or Linux

Windows 7 Starter

Networking

802.11b/g; 802.11s (Mesh) networking;

10/100M Ethernet;
802.11 b/g/n; 3G capable

10/100M Ethernet; 802.11 b/g/n

Display

Liquid-crystal display (LCD):
7.5” 1200 × 900

10.1” 1024 x 600 color LCD

LCD 10.1” 1024 x 600 color LCD

Camera

Yes

Yes

Yes

External audio / video ports

Headphone and microphone

VGA, HDMI, headphone and microphone

VGA, HDMI, headphone and microphone

Warranty

30 days

1 year

1 year

Table 7-3: Feature Comparison of Low-Cost Computing Devices for Students - Tablets

Ubislate 7+

Studybook (Intel) 213

Amazon Kindle

Dimensions

190.5 x 118.5 x 15.7

6.5” x 4.5” x 0.34”

Weight

350 grams

1,2 lb.

5.98 oz.

Battery life

3 hours

6 hours

4 weeks (wireless off)

CPU

Cortex 800 MHz

Intel 1.2 GHz

USB ports

1

1

0

Memory

256 MB

2 GB

Storage

2 GB

32 GB SSD

2 GB

Operating system

Android 2.3

Windows 7 Professional or Android

proprietary

Networking

802.11 a/b/g and GPRS

Wi-Fi

802.11 b/g/n

Display

7” 800 x 480 resistive

7” 1024 x 600 color LCD

6” e-ink

Camera

No

Yes

No

External audio / video ports

Headphone

Warranty

1 year

1 year

1 year

211 Intel Classmate is a reference design licensed to vendors. Specifications here are for a representative sample of one such product.

213 Intel Studybook is a reference design licensed to vendors. Specifications here are for a representative sample of one such product.

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